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Proposal Development Specialist

Posting Details

Position Information

Job Title Proposal Development Specialist
Department Office of Research
Full Time/Part Time Full-Time
Requisition Number S18037
Open Date 07/21/2017
Close Date
Salary Information

Salary Commensurate with Experience and Qualifications

Work Schedule

Monday through Friday, 8 a.m. to 5 p.m.

Benefits Eligible Yes
Eligible for Overtime No
Position Summary

The Proposal Development Specialist will assist faculty and, on occasion, postdoctoral fellows in the development of individual-investigator and center-level research proposals for external grant support, primarily from federal sponsors. S/he will facilitate the development of competitive proposal strategies and ensure that proposals are compliant with Requests for Proposal (RFP) instructions and Rice Sponsored Programs and Research Compliance (SPARC) requirements. S/he will also identify and incorporate relevant graphics and visuals into proposals. On occasion, s/he will assist with limited submission opportunities, presentations and workshops on proposal writing, and development of materials for the Office of Proposal Development (OPD) website. S/he will monitor and facilitate lessons learned and will conduct debriefings to tailor and improve the proposal process with the proposal development team.

Education Required PhD or other Doctoral Degree
Concentration / Degree Type
Substitution for Education Requirement

May substitute additional related experience, above and beyond what is required, on an equivalent year-for-year basis in lieu of the degree requirement.

Education Preferred

Doctoral degree in natural sciences, social sciences, engineering, and/or scientific and technical writing.

Experience Required 3 years
Type of Experience

Related experience developing grant proposals.

Substitution for Experience Requirement

Education may not be substituted for the experience requirement; however, experience in proposal writing while pursuing a degree may be counted toward experience.

Experience Preferred

- Experience working with university faculty, post doctoral research associates, graduate students and a range of sponsors (federal, state, private, corporate).
- Experience working on multiple-investigator, multiple-institution proposals.

License/Certification Required
License/Certification Preferred
Skills Required

— Mature, respectful, tactful, and professional interpersonal and leadership skills.
— Ability to work collaboratively with a wide constituency of individuals within the university, as well as to work in an independent, self-directed manner.
— Knowledge of the processes that universities use to submit grant proposals, including some understanding of the federal regulations and requirements surrounding federally funded research.
— Adept with MS Word, MS Excel, MS Publisher and/or similar software; knowledge of web content management systems a plus.

Skills Preferred
Internal / External Contacts

Works closely with departmental faculty, departmental chairs, school deans, and various administrative offices.

Physical Demands


Working Conditions

May, at times, work evenings/weekends to meet proposal deadlines.

Security Sensitive Yes
Special Instructions to Applicants
Quick Link for Posting

Job Duties

Description of Job Duty

— Identify limited submission funding opportunities, post them to the limited submission website and listserv, and assist in coordinating limited submission competitions when necessary.

Percentage of Time 10
Description of Job Duty

— Assist with training and development sessions designed for faculty, postdoctoral fellows, graduate students, and staff on topics related to the development of research proposals for external grant funds.
— Engage in appropriate professional development activities.

Percentage of Time 10
Description of Job Duty

— Assist in preparing ad hoc administrative projects, such as website materials, reports, proposal writing tips, proposal archives, etc.

Percentage of Time 15
Description of Job Duty

— Support and encourage faculty, postdoctoral fellows, and graduate students in identifying appropriate extramural research funding opportunities.
— Assist faculty, postdoctoral fellows, in pursuing specific grant awards by:
— Organizing, facilitating, and tracking proposal development efforts for both individual-investigator proposals and for large, complex, collaborative, multi-disciplinary, multi- institutional proposals.
— Developing feasible proposal preparation timelines.
— Understanding, explaining, and clarifying various sponsors’ proposal requirements and review processes.
— Developing strategic, persuasive, and compelling approaches for presenting proposed research projects to reviewers.
— Researching and writing non-technical sections of proposals such as letters of support, data management plans, and mentoring plans.
— Providing high-level, substantive comments, suggestions, and questions on the scientific/technical/scholarly narrative section of proposals to ensure that logic is apparent, connections are made, and clarity is elicited.
— Performing careful, line-by-line revisions and edits of the scientific, technical, and/or scholarly narrative sections of proposals to enhance the communication of ideas and to ensure use of accurate style, grammar, punctuation, spelling, etc.
— Ensuring compliance with sponsor and university requirements.
— Developing a visually pleasing proposal and page design and formatting both text and graphics.
— Serving as a liaison with faculty, administrators, and the Sponsored Programs and Research Compliance (SPARC) to ensure timely and successful proposal submissions.

Percentage of Time 65

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
  3. Writing Sample
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a PhD or other doctoral degree, or additional related experience, above and beyond what is required, on an equivalent year-for-year basis in lieu of the degree requirement?
    • Yes
    • No
  2. * Do you have three or more years of experience developing grant proposals (please note, experience in proposal writing while pursuing a degree may be counted toward experience)?
    • Yes
    • No