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Assistant Director of Operations

Posting Details

Position Information

Job Title Assistant Director of Operations
Department Rice 360: Institute for Global Health
Full Time/Part Time Full-Time
Requisition Number S18075
Open Date 08/16/2017
Close Date 09/21/2017
Salary Information

Salary Commensurate with Experience and Qualifications

Work Schedule

Monday through Friday, 8 a.m. to 5 p.m.

Benefits Eligible Yes
Eligible for Overtime No
Position Summary

The Assistant Director of Operations is part of the Rice 360: Institute for Global Health team working closely with the Executive Director and faculty Directors in administrative, operational and programmatic activities that advance the mission and overall goals of the Institute.

Rice 360 develops highly effective, low-cost health solutions that address critical public health needs in low-resource communities. Students in the program are trained to design and deploy highly effective, affordable technologies to solve real global health challenges.

Rice 360 has a unique role at Rice and in the global health community. Its programs and students embody forward-looking principles of leadership, entrepreneurship, problem-based learning and impactful, actionable social conscience. Rice 360 is becoming a major force in Global Health education, research and implementation, and is a true model for experiential and problem-based learning. The program was recognized as a model of excellence by Science magazine and the US National Academy of Engineering.

Rice 360 works closely with partners in the developing world, the private sector and with collaborators within Rice, the TMC and other educational and medical institutions. Rice 360 has worked in communities in the United States and around the world and has staff permanently located in Blantyre, Malawi where they have partnerships with the University of Malawi Polytechnic, the University of Malawi Medical School and a long-standing relationship with the Queen Elizabeth Central Hospital.

The Assistant Director of Operations develops and implements processes to track the financial activities of the Institute. He/She assists with grants preparation and submission and post-award management and reporting. The Assistant Director of Operations provides administrative, personnel and budget support for the Institute’s research, technology and educational. The Assistant Director of Operations reports directly to the Institute Executive Director and faculty Directors.

Education Required Bachelor's Degree
Concentration / Degree Type
Substitution for Education Requirement

Experience may not be substituted for the education requirement.

Education Preferred
Experience Required 2 years
Type of Experience

- Experience in ensuring sound financial management practice and responsibilities.
- Experience in managing research grants: preparation of budgets, budget narrative and submission process.
- Experience in grant management: tracking of funds and reporting to funding agencies.
- Experience working closely with faculty, students, and staff in a research environment.
- Experience working in a complex organization where accomplishing job duties requires strong relationships among many diverse units of the organization.

Substitution for Experience Requirement

Education may be substituted for the experience requirement.

Experience Preferred
License/Certification Required
License/Certification Preferred
Skills Required

- Demonstrated ability to handle multiple tasks simultaneously and effectively prioritize those tasks as informed by the vision of the Institute.
- Demonstrated skill in problem solving, analysis, and attention to detail.
-Demonstrated ability to exercise sound judgment in difficult situations.
-Strong oral and written communication skills.
-Demonstrated ability to work with groups to manage projects and to work as a team member.
-Acceptance of responsibility and accountability.
-Diplomacy and interpersonal skills that are successful in working with diverse groups of individuals.
-Demonstrated ability to work with faculty, staff and students and understand the motivations and issues unique to an academic culture.

Skills Preferred

Familiarity with academic accounting systems and proficiency in Excel .

Internal / External Contacts

Internal: Faculty, staff of the Comptroller’s Office, Research Accounting, Sponsored Projects and Research Compliance, Information Technology, Development Office, Human Resources, Rice 360 staff, Rice 360 students.

External:, Industrial representatives, faculty researchers and administrators at other universities and hospitals, equipment vendors.

Physical Demands

Extended periods at a desk and computer.
Must be able to move around campus.

Working Conditions

Incumbent will be expected to regularly devote the necessary effort to complete the full responsibilities of the position within critical timeliness and quality standards.

Security Sensitive Yes
Special Instructions to Applicants
Quick Link for Posting http://jobs.rice.edu/postings/11553

Job Duties

Job Duty Name Operations Administration
Description of Job Duty

- Develops and implements organization protocols, procedures, and operating policies.
- In collaboration with in-country research and implementation teams (currently in Malawi but may expand) manages and coordinates administrative processes in the country.
- Other administrative coordination duties as assigned by faculty directors.

Percentage of Time 30
Job Duty Name Research Administration
Description of Job Duty

- Manages all grant administration activities.
- Oversees and participates in the development of grant budgets, budget justifications.
- Obtaining approvals and submitting funding proposals.
- Coordinates preparation of reports to sponsors.

Percentage of Time 25
Job Duty Name Budget Management
Description of Job Duty

- Assist in developing institute budgets and stewarding financial resources.
- Manages business and accounting systems in collaboration with other senior members of the staff, including creating new processes, databases and forms.
- Creates short- and long-term financial and budgetary reporting and analysis to accomplish the mission of the Institute: monitoring effort, monitoring of annual budgets and creating budget projections.

Percentage of Time 30
Job Duty Name Personnel Administration
Description of Job Duty

- Oversees administrative aspects of human resources, including job descriptions, recruitment, hiring, and termination paperwork.
- Oversees communications to staff within the Institute regarding university and funding agency policies and procedures and events and information within the University and the Institute.

Percentage of Time 15

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a bachelor's degree?
    • Yes
    • No
  2. * Do you have two or more years of experience in ensuring sound financial management practice and responsibilities?
    • Yes
    • No
  3. * Do you have two or more years of experience in managing research grants which includes preparation of budgets, budget narrative and submission process, as well as experience in grant management that encompasses tracking of funds and reporting to funding agencies?
    • Yes
    • No
  4. * Do you have at least two years of experience working closely with faculty, students, and staff in a research environment, working in a complex organization where accomplishing job duties requires strong relationships among many diverse units of the organization?
    • Yes
    • No
  5. * Please provide the salary or range that you would require or consider for this position.

    (Open Ended Question)