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Assistant Director, Office of Admission

Posting Details

Position Information

Job Title Assistant Director, Office of Admission
Department Office of Admission
Full Time/Part Time Full-Time
Requisition Number S18121
Open Date 09/26/2017
Close Date
Salary Information

Salary Commensurate with Experience and Qualifications

Work Schedule

Monday through Friday, 8:30 a.m. to 5 p.m., with occasional Saturdays from 9 a.m. to 12 p.m. (noon). Night and weekend work will also be required during peak traveling and reading seasons and for occasional special events.

Benefits Eligible Yes
Eligible for Overtime No
Position Summary

The Assistant Director will be responsible for the recruitment and selection of undergraduate prospects, applicants, and admitted students to Rice University. This includes off-campus travel. This position has additional project responsibilities that may focus on any combination of the following: support of on-campus recruitment activities; marketing efforts, including print, electronic and other communications with prospective students; recruitment activities targeting international or minority students; internal staff training; managing alumni and/or student volunteers; and/or other projects as needed. Assistant Directors may be tasked as project managers for any of the above efforts and will be expected to serve as role models and mentors for newer staff members.

Education Required Bachelor's Degree
Concentration / Degree Type
Substitution for Education Requirement

Experience may not be substituted for the education requirement.

Education Preferred
Experience Required 1 year
Type of Experience

Related experience working in a college or university admission office, or as a high school college counselor or teacher is required.

Substitution for Experience Requirement

Education may not be substituted for the experience requirement.

Experience Preferred

- Experience in a highly selective university or college admission office.
- Experience managing volunteers (especially student and alumni) and/or event management.

License/Certification Required

Must possess (or have the ability to obtain one within 30 days of hire) and maintain a valid Texas driver’s license with no more than three moving violations and/or at fault accidents within the past 36 months, and no convictions or deferred dispositions for Driving While Intoxicated (DWI) or Driving Under the Influence (DUI) within the past five years.

License/Certification Preferred
Skills Required

- Superior communication and diplomacy skills.
- Verbal, public speaking, writing/corresponding, and listening skills.
- Public relations skills needed to respond to motivated, highly anxious families in the college search process.
- Travel management: plan and implement travel including flights, hotels, car rentals and navigation tools.
- Analytical thinking skills: ability to execute holistic evaluation process for selecting freshmen, transfers, visiting students and summer programs.
- Creative problem solver.
- Attention to detail and ability to multi-task.
- Computer proficiency: Microsoft Word, Excel, PowerPoint, chat rooms, email, and electronic calendar programs.

Skills Preferred
Internal / External Contacts

Prospective students and their families (daily), Rice student volunteers and workers (daily), high school counselors (frequently /seasonally), alumni volunteers (often-several times/year), Rice faculty and staff from other divisions (frequently/monthly).

Physical Demands

Must be able to move 30 lb. boxes, luggage and materials when traveling. Able to be mobile in a variety of high school settings for meetings in the guidance office, college fairs, and parent programs.

Working Conditions

Willingness to travel on weekends required (including Sundays). Willingness to travel by air, car, and train where appropriate and as governed by university policies. Up to seven to nine weeks of travel per year, must alternate Saturday office coverage with other staff members September through May. Saturday hours are 9 a.m. to noon. Travel, reading, and evaluation and yield recruitment seasons may require extended working hours. Must have internet access from home. Non-smoking office environment.

Security Sensitive Yes
Special Instructions to Applicants
Quick Link for Posting

Job Duties

Job Duty Name Application review
Description of Job Duty

- Evaluate admission applications and make recommendations to the admission committee and final decisions where appropriate within established protocol and in keeping with training guidelines. Provide second reads as requested, assist in training/mentoring or less experienced staff with regard to application review and application of institutional priorities.

Percentage of Time 40
Job Duty Name Recruitment
Description of Job Duty

- Establish and maintain strong relationships with current and prospective students. Conduct interviews and information sessions (on and off campus). Correspond, meet, and communicate electronically with prospective students, parents, faculty, alumni, secondary school personnel, and other non-profit groups involved in supporting students in the college search process.

Percentage of Time 20
Job Duty Name Travel/Territory management
Description of Job Duty

- Conduct market research of assigned territories and implement recruitment activities such as travel ( group travel, visit high schools, attend college fairs, etc.), tele-recruitment, on-line chats, email campaigns, etc.

Percentage of Time 20
Job Duty Name Project work
Description of Job Duty

- Act as a project leader and work independently and with other members of the admission staff on projects related to communications/marketing, on-campus recruitment programs, internal training, the Rice Alumni Volunteers for Admission (RAVA), general or targeted recruitment activities, and/or other projects as needed. Lead and mentor Admission Counselors.

Percentage of Time 20

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a bachelor's degree?
    • Yes
    • No
  2. * Do you have one year of related experience working in a college or university admission office, or as a high school college counselor or teacher?
    • Yes
    • No
  3. * Do you possess (or have ability to obtain within 30 days of hire) and maintain a valid Texas driver's license?
    • Yes
    • No
  4. * Have you had four or more moving violations and/or at fault accidents in the past three years?
    • Yes
    • No
  5. * Do you have any convictions or deferred dispositions for Driving While Intoxicated (DWI) or Driving Under the Influence (DUI) within the past five years?
    • Yes
    • No
  6. * Please provide the salary or range that you would require or consider for this position.

    (Open Ended Question)