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Associate Director

Posting Details

Position Information

Job Title Associate Director
Department Recreation Center
Full Time/Part Time Full-Time
Requisition Number S18127
Open Date 09/27/2017
Close Date
Salary Information

$54,700 – $73,400/year

Work Schedule

Monday through Friday, 8 a.m. to 5 p.m.; evening and weekend hours as necessary.

Benefits Eligible Yes
Eligible for Overtime No
Position Summary

This position will serve as a leader within the Recreation and Wellness Center, and direct the development of a comprehensive set of quality recreational programs and facilities that meet the needs of The University community. The incumbent will determine needs, establish goals, set direction, and evaluate programs, services and facilities.

Education Required Master's Degree
Concentration / Degree Type

The Associate Director for Facilities and Operations will report directly to the Senior Associate Athletic Director in charge of Recreation, and will serve on a senior management team responsible for creating and supporting a comprehensive array of programs and services that meets the wellness-related needs of the University community. As the individual in charge of facility oversight, the priorities for this position are to manage all of the space and infrastructure needs associated with the Recreation Center department, including the Barbara and David Gibbs Recreation and Wellness Center, an outdoor natatorium, the eight court tennis complex and six outdoor fields. The Associate Director will oversee and strategically manage all facility related budgets, as well as supervise members of the facility and operations staff. This position will work in conjunction with the Senior Associate Athletic Director on capital projects, long term financial forecasting and the development and execution of risk management and emergency preparation strategies.

Substitution for Education Requirement

Experience may not be substituted for the education requirement.

Education Preferred

Doctorate degree.

Experience Required 4 years
Type of Experience

Management experience and professional experience with budgets, fiscal projections, and reporting.

Substitution for Experience Requirement

Education may not be substituted for the experience requirement

Experience Preferred

- One year of experience in a similar position in an academic setting.
- Experience with recreation management software and hardware.

License/Certification Required

CPR/First Aid (or ability to obtain within six months of hire date).

CPO or equivalent certification (or ability to obtain within six months of hire date).

License/Certification Preferred
Skills Required

Proven exceptional managerial, leadership, negotiation, and communication skills including both written and verbal. Proven ability to do a high level of strategic planning, conceptualization, and critical thinking in a complex, fast-paced organization. Proven accounting and fiscal planning skills.

Skills Preferred

Active involvement in NIRSA, AAHPERD, or related association.

Internal / External Contacts

Within the University: Extensive public contact with students, faculty, staff and guests who use the recreation facilities. Significant interaction with Risk Management, General Counsel and Facilities, Engineering and Planning offices. He/she is a viewed as a representative of the Recreation Department and behavior and decorum must reflect this at all times. Outside the University: Regular contact with Rice Donors and community members.

Physical Demands

Must be able to travel the campus and buildings. Must be able to move equipment weighing up to 50lbs.

Working Conditions

Constant noise in areas other than the offices. Working environment is often cold in winter and hot and humid in the summer. Maintenance work on the gymnasium floors and courts may cause odors to permeate the air a for short duration of time. Work on weekend or evening events may be required.

Security Sensitive Yes
Special Instructions to Applicants
Quick Link for Posting

Job Duties

Job Duty Name
Description of Job Duty

- Work with university risk manager and university council to insure all programs meet university guidelines. Write proposals, annual reports, prepare presentations, negotiate contracts, serve on committees, coordinate special events and projects, conduct research, and represent the department at conferences. Maintain current knowledge of all areas of responsibility. Anticipate and identify issues and areas of improvement, and produce viable and logical solutions. Utilize strategic planning, conceptualization, critical thinking, independent judgment, problem solving, creativity, initiative, vision, and innovation to ensure quality in all areas of responsibility.

- Assist the Assistant Directors with the development, implementation and direction of a variety of activities for Rice students and the Rice community. Oversee, manage, and evaluate the program’s philosophies; class offerings; organizational structure, policies and procedures; scheduling; registration; fee structure,marketing, budgets and overall operation. Oversee and work with other program staff in the coordination, planning and administration of special events. Serve as Director when required.

Percentage of Time 10
Job Duty Name
Description of Job Duty

- With the Customer Relations Specialist manage facility usage and conflicts. Oversee all outside group reservations. Handle all financial matters in a collaborative effort with the Department Coordinator, CRS and Director relating to facility reservations. Serve as the department risk manager for recreational facility space through implementation of facility regulations, safety and emerging procedures and scheduled safety audits.

Percentage of Time 10
Job Duty Name
Description of Job Duty

- Monitor the effective allocation of resources and adherence to standards for the Recreation Center. Provide leadership as a Senior Recreation Center staff member working directly with the Director to establish strategic goals and make decisions concerning their areas of oversight. Oversee, maintain and track revenue and expenditures for all operational budget accounts. Provide insightful long-term financial analyses, accurate revenue forecasts, cost projections, amortization and asset replacement schedules. Allocate and track student pay across the department.

Percentage of Time 20
Job Duty Name
Description of Job Duty

- With the operations and facility supervisors, oversee, manage, maintain, keep accurate inventory and recommend to the Director purchases and upgrades for all facility technology and equipment. Which include, but are not limited to, facility management software and hardware, communications equipment, computer hardware/software, cardio/weight and facility equipment. Oversee the member management software use and accuracy of database. Serves as the point of contact for all technology department requests. IT responsibilities include purchasing, general troubleshooting, systems training and backup.

Percentage of Time 20
Job Duty Name
Description of Job Duty

- In coordination with the facility supervisors, audits the facilities to identify remedial and preventative maintenance needs. In coordination with the Director, monitors a plan for maintenance and growth of the Recreation Center facilities and manages all capital projects. For all facility maintenance and capital projects; oversees the processing of the appropriate work order to address these needs, coordinates, and supervises the work activities with the building occupants; and monitors work performance to insure proper, timely, and cost effective completion. Manages all communications for closures, facility work, and change in hours, operational days and facility issues.

Percentage of Time 20
Job Duty Name
Description of Job Duty

- Manage direct reports and student staff. Develop effective working relationships, and positively influence and motivate staff. Ensure the continued professional development of employees, including the Recreation Center student employee development program. Manages Human Resources and payroll actions for their staff. Recruit, interview (with committee), hire and supervise their full-time, part-time and student staff. Assist Supervisors and Assistant Directors in the recruitment and management of staff.

Percentage of Time 20

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a master's degree in a related field?
    • Yes
    • No
  2. * Do you have four years of managerial experience?
    • Yes
    • No
  3. * Do you have experience with budgets, fiscal projections, and reporting?
    • Yes
    • No
  4. * Do you have a current CPR/First Aid Certification (or the ability to obtain one within six months of hire date)?
    • Yes
    • No
  5. * Do you have a current CPO or equivalent certification (or ability to obtain one within six months of hire date)?
    • Yes
    • No