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Proposal Preparation Specialist I

Posting Details

Position Information

Job Title Proposal Preparation Specialist I
Department Wiess School of Natural Sciences
Full Time/Part Time Full-Time
Requisition Number S18213
Open Date 12/06/2017
Close Date
Salary Information

Salary Commensurate with Experience and Qualifications

Work Schedule

Monday through Friday, 8 a.m. to 5 p.m.

Benefits Eligible Yes
Eligible for Overtime No
Position Summary

The Proposal Preparation Specialist I will serve as an administrator of all activities related to proposal preparation for the School of Natural Sciences supporting all phases of proposal development and pre-award research administration. This position requires independent and analytical thinking in a timely manner in order to respond to faculty and/or staff in preparing and submitting grant proposals in a deadline driven environment. This position will serve as the liaison between the faculty, the Office of Sponsored Research and Research Compliance, and the Office of Technology Transfer. This position reports directly to the Director of Research Administration in the Wiess School of Natural Sciences.

Education Required Bachelor's Degree
Concentration / Degree Type
Substitution for Education Requirement

May substitute additional related experience, above and beyond what is required, on an equivalent year for year basis in lieu of the education requirement.

Education Preferred

Bachelor’s degree in management, accounting, finance, or related field.

Experience Required 3 years
Type of Experience

- Experience in federal grants and non federal grant preparation and research administration such as research compliance and university policies.
- Knowledge of funding sources.
- Knowledge of electronic research administration.

Substitution for Experience Requirement

May substitute additional related education, above and beyond what is required, on an equivalent year for year basis in lieu of the experience requirement.

Experience Preferred

- Experience in pre-award research activities in a university department and/or central research administration office setting.

License/Certification Required
License/Certification Preferred

Certified Research Administrator

Skills Required

- Strong organizational and time management skills, deadline oriented, ability to problem solve and work independently in a very fast pace environment.
- Professional demeanor with strong interpersonal skills; must be able to interact effectively with a wide variety of people.
- Strong written communications skills to write clear concise correspondence.
- Must be detailed oriented with the ability to be flexible and accountable.
- Strong computer skills to include; Excel, Word, PowerPoint and Adobe Acrobat.
- Must be able to interpret complex regulations and requirements.
- Knowledge of research administration and proposal development.

Skills Preferred

- Familiarity with university policies and procedures is highly desirable.
- Knowledge of Cayuse, Banner (or other integrated financial system such as PeopleSoft or SAP), Grants.gov, Research.gov, Fastlane and other proposal internet interfaces.
- Experience with grant proposal preparation and submission to various governmental agencies such as NSF, DOD, DOE, NASA, DARPA, NIH.
- Working knowledge of industrial interaction and collaboration, specifically in higher education field.
- Knowledge of Uniform Guidance.

Internal / External Contacts

WITHIN THE UNIVERSITY:

Daily contact with faculty, staff and students. Frequent contact with staff in the the Office of Sponsored Projects and Research Compliance, Corporate and Foundation Relations , Research Accounting, Property Accounting and Human Resources.

OUTSIDE THE UNIVERSITY:

Federal Program Officers, Federal Grant Officers, Industry contacts, and other Universities relative to research programs.
Occasional contact with vendors and customers outside the university.
Occasional contact with Development, donors and funding agencies.

Physical Demands

Able to move across campus to various departments.

Ability to lift up to 15 pounds

Working Conditions

- Normal office with 40 hour workweek. Occasionally will be required to work extended hours and/or weekend work due to the demands of proposal submission deadlines.
- Must be able to sit for long periods.
- Must be able to work independently and use sound judgment.
- Must be able to work effectively under pressure and meet deadlines.
- Must interact effectively with a wide variety of people.
- Travel to conferences for continuing research education.

Security Sensitive Yes
Special Instructions to Applicants
Quick Link for Posting http://jobs.rice.edu/postings/12507

Job Duties

Job Duty Name Proposal Development
Description of Job Duty

- Create and maintain time-lines for all proposals to be submitted.
- Develop a plan with PI to prepare required grant proposal application elements.
- Review sponsor guidelines and identify key information and possible issues with university policy; informs PI[s] of any foreseeable conflicts.
- In collaboration with PI[s], develop and review budgets, and acquire appropriate cost share commitment approvals and sponsor forms.
- Communicate with subcontractors/collaborators to obtain and review sub recipient documentation as required for submission.
- In collaboration with PI, prepare documentation required by sponsored, this includes but not limited to, biographical sketches, resource equipment pages, current/pending support pages.
- In collaboration with PI, Chair and research administrator, prepare/obtain approvals for PI eligibility requests, cost-sharing requirements and/or F&A waiver requests as needed.
- Input proposal information into Cayuse SP/SF424 and submit for routing to obtain appropriate academic electronic approvals.
- In collaboration with PI, enter required information and/or documents into Fastlane, Research.Gov and other online submission systems.

Percentage of Time 85
Job Duty Name Other
Description of Job Duty

- Inform PI[s] of upcoming progress reports.
- Inform faculty/staff of new and/or changes in Rice, federal and/or sponsor policies and procedures.
- Other duties as assigned.

Percentage of Time 15

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a bachelor's degree or higher or additional related experience, above and beyond what is required, on an equivalent year for year basis in lieu of the education requirement?
    • Yes
    • No
  2. * Do you have three or more years of experience in federal grants and non federal grant preparation and research administration such as research compliance and university policies, that includes knowledge of funding sources and electronic research administration, or additional related education, above and beyond what is required, on an equivalent year for year basis in lieu of the experience requirement?
    • Yes
    • No
  3. * Please provide the salary or range that you would require or consider for this position.

    (Open Ended Question)