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Contracts Specialist

Posting Details

Position Information

Job Title Contracts Specialist
Department Sponsored Projects and Research Compliance (SPARC)
Full Time/Part Time Full-Time
Requisition Number S18320
Open Date 03/08/2018
Close Date
Salary Information

Salary Commensurate with Experience and Qualifications

Work Schedule

Monday through Friday, 8 a.m. to 5 p.m.

Benefits Eligible Yes
Eligible for Overtime No
Position Summary

The Office of Sponsored Projects and Research Compliance is responsible for assisting faculty and other researchers in the preparation and submission of research proposals and the administration of grants and contracts which are awarded to the University. The primary responsibilities of the Contracts Specialist within the office will be to negotiate subcontracts, professional service agreements, grant agreements, etc. with other institutions and other sources of federal funding, as well as contracts with nonprofit foundations, associations, and other non-industrial entities. This position provides limited delegated signing authority to endorse proposals, and execute select contracts on behalf of the university.

The responsibilities of this position will also include non-financial post award activities such as processing modifications, amendments, and extension for contracts and grants and preparing applicable close-out documents. The Contracts Specialist is expected to have sophisticated knowledge of NIH and/or NSF funding mechanisms.

Education Required Bachelor's Degree
Concentration / Degree Type

In business, law, accounting, management, or science.

Substitution for Education Requirement

Experience may not be substituted for the education requirement.

Education Preferred
Experience Required 1 year
Type of Experience

- Experience in reviewing and negotiating agreements and contracts.
- Experience in proposal submission, grant and contract negotiation, sub-award agreements, and/or research compliance (IRB, IACUC and Export Control).
- Experience working in a university environment.

Substitution for Experience Requirement

Education may not be substituted for the experience requirement.

Experience Preferred

- Three years of experience working with contracts and grants.
- Certified Research Administrator (CRA) or Pre-Award (CPRA) certification preferred.
- Experience with Microsoft Excel, Word,& PowerPoint.
- Experience with Adobe Pro.
- Experience with Cayuse.

License/Certification Required


License/Certification Preferred


Skills Required

- Knowledge of contract programs and processes.
- Excellent verbal and written communication skills and negotiation skills to negotiate grant and contracts, demonstrated sound decision making ability.
- Excellent interpersonal skills such as works autonomously, detailed oriented, flexible, able to work under pressure, good judgement and strong analytical skills.
- Ability to organize and manage multiple proposals.
- Proficient on a PC or Mac including familiarity with MS Word, MS Excel and email systems.

Skills Preferred

- Ability to navigate electronic research administration systems.
- Working knowledge of Federal Acquisition Regulations (FAR) and DFARS clauses.
- Working knowledge of contract language.

Internal / External Contacts

Internal: Faculty and staff across campus, including Offices of Technology Transfer and General Counsel.

External: Representatives of sponsoring agencies, federal laboratories, industry and other universities.

Physical Demands

May have long periods using the computer of up to 8 hours a day.

Working Conditions

May be required to work occasional extended hours dependent upon workload. Some out of town travel may be required (one time per year).

Security Sensitive Yes
Special Instructions to Applicants
Quick Link for Posting

Job Duties

Job Duty Name Essential Functions
Description of Job Duty

- Conducts formal solicitation, negotiation, and administration of contracts by government and non-government sponsors.
- Accepts and executes basic contract and sub-contract on behalf of the university.
- Drafts proposal submissions, cover letters, amendments, and extensions.
- Assists department administrators, principal investigators, and staff; interprets and explains contract provisions and terms.
- Assists in the resolution of problems arising in the course of the project; consults with department administrators, principal investigators, staff, and sponsors.
- Partners with others to serve as a resource to educate units regarding institutional processes.
- Performs all other duties assigned.

Percentage of Time 95
Job Duty Name Other Duties
Description of Job Duty

- Diligent attention to ensure Cayuse records are complete and accurate.
- Works with the Research and Cost Accounting staff to ensure quick setup of new awards.

Percentage of Time 5

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a bachelor's degree or higher in business, law, accounting, management, or science?
    • Yes
    • No
  2. * Do you have a year or more of experience that includes reviewing and negotiating agreements and contracts, proposal submission, grant negotiation, sub-award agreements, and/or research compliance (IRB, IACUC and Export Control), as well as experience working in a university environment?
    • Yes
    • No
  3. * Please provide the salary or range that you would require or consider for this position.

    (Open Ended Question)